Policies

Blazer Ski Club Policies

Updated 9/7/23

MEMBERSHIP

Dues:

The yearlong membership dues are $35 per person. The membership period is from October 1 through September 30. The club will accept new yearlong memberships after April 30 to be good through September 30 of the following year. This provision is for those who wish to join the club in order to participate in summer activities.

TRIP AND ACTIVITY SIGNUP

Members:

On signup nights, trip captains will take reservations in the order that the member arrives at the meeting place. Signup period is from 6 PM until all member reservations have been completed.   Board Members and Trip Captains have priority to signup first.

Guests:

Guests of a specific host member will be allowed to participate in any club activity. To qualify as a guest, the guest must be a family member or a friend of the host member and the guest must be specifically invited to participate in a specific event by the host member. Guests must sign a release form, which is the second page of the membership form available on the club website or from the trip captain or activity leader.

For any event where there are limits on the number of participants, guests will be accepted only if the host member is participating in the event. If the host must drop out of an event, the guest may still participate.  Members who drop out of an event may substitute a nonmember if they meet the requirements to be a guest. Guests will not be accepted on signup night if they will prevent a member from being accepted for the event. To accomplish this, the trip captain or other activity leader will establish a guest waiting list in the order that the host member signed   up. They will automatically be accepted at the end of the first signup period if there is room.

Nonmembers Who are Not a Guest of a Member:

Nonmembers who are not a guest of a member are not allowed on trips or other club activities,  except for the following:

  • The beginning of season party, subject to payment of a guest fee
  • Regular membership meetings
  • Any event that does not charge a fee for participation
  • End of season party, subject to payment of a guest fee

TRIP CAPTAINS

Trip captains (TC) are appointed by the Board of Directors and must be members in good standing. They are expected to attend Trip Captain College to learn how to run a trip. This includes pre-trip planning, signups, provision of food and drink, activities, and record-keeping. At this meeting, the club will provide the food and drink.

All contracts and expenditures, such as hotels, food and drink budgets, etc., must be reviewed and approved by the appropriate Vice President or the Treasurer prior to the TC making the commitment. No TC shall return funds collected for the activity without approval from the Board.

The TC is not responsible for personal gear of participants. However, the TC must always be available to ensure all participants know the schedule and are made aware of any changes should they occur.

The TC or activity leader may, at their discretion, complete the paperwork for the guest before the close of signups on the first night, but it must be made clear to the prospective guest that any member has priority before the close of signups, and if enough members sign up before the deadline, the guest may be bumped from the trip or activity. In this case, their full payment will be returned.

TCs are not compensated for their hard work; however, since their presence on the trip is essential for the trip to be successful, their reasonable expenses, as determined by the appropriate Vice President and the Board of Directors, will be reimbursed by the Blazer Ski Club. These expenses are limited to the items provided to the members participating in the trip.  Any gain or loss from a trip or other club activity will be borne by the club. These are not the responsibility of the TC or activity leader.

TRIP REFUNDS

It is the policy of the Board of Directors of the Blazer Ski Club that refunds for all club   sponsored activities shall be made in accordance with the following guidelines:

In every case where someone does not go on a trip, even though they have already made a partial or full payment, they shall be responsible for all expenditures that the TC cannot recover or avoid making. It is the Board’s responsibility to ensure that other club members are not subsidizing costs incurred for people who cancel from the trip. It is the primary responsibility of the person who cancels to find a replacement and work out the details with the replacement.  If the TC has a waiting list, the TC has the option to arrange a replacement.

The TC will not make any commitments for a refund. Only the Board may authorize a refund after obtaining the details of fees received and costs from the TC and/or the person requesting the refund. Requests for refunds shall be made through the TC and forwarded to the Board of Directors. The TC shall make every effort to maximize a participant’s refund taking into consideration recoverable costs. These efforts might include negotiating with hotels, meal providers, lift ticket vendors and other service vendors to recover costs.

OTHER ACTIVITIES

Any member may plan an activity or request that one be planned by contacting the Vice   President for Activities.